The Myths of Managed IT Service Pricing Models

The right pricing model is crucial for businesses that want to maximize the value of Managed IT Services. Managed IT Services provide comprehensive monitoring and management of IT systems and infrastructure, but pricing can vary depending on the model chosen. We will demystify Managed IT Services Pricing Models in this article to help businesses make informed choices, learn more.

1. Per-Device Pricing:

The per-device model is simple and straightforward. Businesses pay a monthly fixed fee for every device covered by Managed IT Services (e.g. computers, servers printers smartphones). This model is cost-predictable and suitable for businesses that have a good understanding of the number of devices they own.


Costs are predictable based on number of devices.

– Scalable as the costs are adjusted with additions and removals of devices.

Budgeting is easy.


– Does not take into account variations in the device’s complexity or usage.

Costs for additional devices that were not counted in the original count.

2. Per-User Pricing:

The per-user pricing is a monthly fixed fee charged to each user that requires IT services and support. This is ideal for businesses that have multiple devices per user, or users with varying needs.


– Costs are aligned with the actual number of users, irrespective of the device count.

– Reduces the complexity of pricing for companies with a wide range of IT needs.

– Scalability is easier as more users are added to the organization.


It is not possible to take into account differences in the needs of users or device counts.

– Costlier for companies with high numbers of devices per employee.

3. Tiered Pricing:

Pricing is based on different levels of service or packages. Businesses can select a tier that best suits their needs. Each tier offers a different level service and support.


Flexible IT solutions for companies with different IT needs.

– Businesses can choose the support level that best suits their budget.

– Can be tailored to specific needs.


It may be necessary to carefully evaluate the tiers before selecting the correct one.

It can be difficult to understand complex pricing structures.

4. All-Inclusive Pricing:

The all-inclusive price, also called flat-rate pricing or bundled pricing offers a complete set of IT services at a fixed monthly rate. This model offers businesses a complete IT service without any unexpected costs.


– Consolidates all IT costs in a monthly fee.

– Promotes proactive IT Management, since providers are incentivized to avoid issues.

Costs are predictable and there are no hidden charges.


– Can be more expensive compared to other models. This is especially true for organizations that have basic IT requirements.

– Limited flexibility for companies with minimal or specialized IT needs.

5. Usage-Based Pricing:

Businesses are charged based on how much they use specific services, support, resources or other products. Cloud-based services often use this model, in which costs are determined based on usage metrics such as data storage and bandwidth.


– The cost is low for businesses with variable workloads because they only pay for what they actually use.

– Scales well with changes in usage.

Ideal for businesses that have dynamic IT needs.


If usage is highly variable, costs can be unpredictable.

– Must be carefully monitored to avoid unplanned expenses.

6. Prices are based on per-incident or hourly pricing

Businesses are charged for IT support based on an incident-by-incidence or hourly-basis. This is often used to support specific projects or for one-off assistance.


– Economical for businesses that have occasional IT requirements.

– Offers flexibility in short-term projects.

– No monthly commitment required.


– Unpredictable costs for businesses that have recurring IT requirements.

– Does not encourage proactive IT Management or preventative measures.


The right Managed IT Services Pricing Model depends on the specific needs, budget and IT requirements of your organization. Each model has its own advantages and disadvantages. Businesses should carefully assess which model best aligns with their goals and available resources. By understanding these pricing models, businesses can make better decisions about their IT management and support while controlling costs.

Leave a Reply

Your email address will not be published. Required fields are marked *